Receivable Accountant

Key Accountabilities:

Budgets and Plans:

Provide accurate accounts receivable data and reports to support the budgeting process and assist in monitoring financial performance by highlighting receivable trends, anticipated collections, and outstanding balances.

Policies, Systems, Processes, & Procedures:

Adhere to approved departmental policies, processes, and procedures to ensure that all receivables activities are carried out in a controlled and compliant manner.

Day-to-day Operations:

Performs day-to-day accounts receivable operations to ensure that work processes are carried out efficiently and in compliance with established policies, procedures, and financial regulations.

Invoice Generation & Recording:

Generate accurate and timely invoices for all goods or services provided.

Issue lease invoices from the Property Management System as per lease agreement terms (30 days in advance).

Prepare utility invoices every quarter for tenants.

Submit prepared invoices to the Group Financial Controller for approval.

Ensure proper posting of invoices from the Property Management System to the ERP system.

Coordinate with third-party property managers (if applicable) to ensure proper recording of invoices.

Billing & Client Records Management:

Maintain accurate client records and ensure an up-to-date billing system.

Distribute invoices to customers through appropriate channels (email, mail, or electronic invoicing platforms).

Ensure proper reconciliation between the Property Management System and ERP system monthly.

Payment Processing & Collections:

Record and process customer payments promptly and accurately, reconciling them with corresponding invoices.

Ensure all payments from debtor accounts are collected on time and in a professional manner.

Allocate collections against due invoices and generate Accounts Aging Reports.

Send customer statements monthly and obtain confirmation.

Ensure proper distribution of receipts to clients who have paid their invoices.

Submit receipts to the Group Financial Controller for approval.

Send all receipts to the Property Manager for distribution to tenants.

Rental Amortization & Reconciliation:

Monitor and update rental amortizations in the ERP system.

Perform intercompany reconciliations and record transactions in the ERP system.

Reconcile payments with corresponding invoices to ensure accuracy and completeness.

Maintain proper filing and retrieval of accounts receivable and cash receipt documents, ensuring proper labeling for future reference.

Follow-Ups & Customer Communication:

Monitor customer account details for non-payments, delayed payments, and other irregularities.

Investigate and resolve customer queries related to invoicing and payments.

Communicate with customers via phone, email, mail, or in-person to follow up on outstanding payments.

Issue statements to clients on open invoices and outstanding dues.

Resolve authorized deductions by entering necessary adjustments.

Address collections by analyzing customer payment plans, payment history, and credit limits while coordinating with the collections department.

Reporting & Month-End Closing:

Prepare Unearned Rent Summary monthly.

Prepare regular reports on accounts receivable status, aging analysis, and key performance indicators for management review.

Provide insights into cash flow projections based on receivables data.

Contribute to month-end closing activities.

Continuous Improvement & Compliance:

Ensure proper posting of collections from the Property Management System to the ERP system.

Contribute to continuous improvement initiatives by identifying opportunities for process enhancement, cost reduction, and increased productivity following international best practices.

Reporting:

Prepare reports timely and accurately to meet accounting & finance department requirements, policies, and standards.

Preparation of VAT sales reports for DZIT monthly return.

Assists with the preparation of regular and ad hock reports as required by the business

Health, Safety, & Environment:

Adherence to all safety and environmental management procedures and controls to guarantee the safety.

Related Assignments:

Perform other related duties or assignments as directed.